How to track employee attendance in a small businessUse a phone-based punch-in and punch-out with selfie and location, define shifts with grace times for late marks, record breaks and leave, and let…Selfie attendance with location: how it worksThe employee opens the app, takes a selfie and taps punch in; the app records the time, photo and location. Punch out works the same way. The system…How to manage shifts (morning, evening, night)Define each shift with start time, end time and grace period, assign every employee to a shift (or a custom one), and measure late arrival, early…How to calculate salary from attendanceFind the per-day rate (monthly salary divided by the days in the month or a fixed number such as 26 or 30, as per your policy), multiply by paid days…PF and ESI for small businesses: when they applyPF (Provident Fund) generally applies once an establishment has 20 or more employees, and ESI (Employees' State Insurance) once it has 10 or more…Professional tax and TDS on salary: basics for employersProfessional tax is a state tax deducted from salaries in states that levy it, by monthly slabs, with a yearly maximum of ₹2,500. TDS on salary is…Salary slip format: what to includeA salary slip should show the employer's name, the employee's name, ID, designation and month, paid days and leave, each earning (basic, allowances,…Leave policy for a small business (template)A small business leave policy should list leave types (casual, sick, earned or privilege), the yearly quota for each, how to apply and how early, who…Late coming policy: fair rules that workSet a grace period (for example 10 minutes), define late as arriving after shift start plus grace, decide a clear consequence such as three late…How to issue a warning letter to an employeeTalk to the employee first. If the issue continues, issue a written letter stating the facts with dates, the rule or expectation not met, previous…Overtime and half-day rulesDefine overtime as time worked beyond the shift with prior approval, decide whether it is paid (and at what rate) or given as time off, set minimum…How to give and recover salary advancesGive advances against a written request, set a maximum (for example one month's salary), agree a recovery plan in monthly instalments, deduct…
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